Collaboration is crucial to achieving business objectives, and remote work makes it easier for professionals to collaborate without boundaries. However, hybrid meetings can present some collaboration challenges, which can hamper teamwork and productivity.
These challenges include difficulties in generating ideas, establishing norms for collaborative work, managing group conflicts, and dealing with technical issues. In this blog post, we will explore the top four collaboration challenges in hybrid meetings and provide solutions to overcome them.
In hybrid meetings, some participants may be in the room while others are working remotely. This can create challenges when participants try to share visual information. Creating a shared visual workspace can help to resolve conflicts in meetings.
A shared virtual workspace allows all participants to see prepared materials such as presentations, videos, notes, diagrams, and lists in real time. There are two options for creating a shared virtual workspace, a lower-tech option, and a higher-tech option.
Generating ideas in hybrid meetings can be challenging, especially when participants are working remotely. To overcome this challenge, use an inclusive process to generate ideas. This method involves creating an environment that allows all participants to submit ideas in a divergent process.
Working in sub-groups is an effective way of breaking down large tasks into smaller pieces. In hybrid meetings, it can be challenging to create effective breakouts. Creating mixed breakout “rooms” can be one of the best opportunities to make connections between remote and in-room participants.
In hybrid meetings, voting and priority-setting can be a challenge as it’s not easy to have both in-room and remote participants vote on proposals. Using a phone-based app such as SLIDO or Mentimeter can help to overcome this challenge.
Hybrid meetings can present unique collaboration challenges, but with the right strategies, they can be easily overcome. Creating a shared visual workspace, using an inclusive process for generating ideas, integrating in-room and remote participants into mixed breakout rooms, and using phone-based apps for voting and priority-setting can all help to ensure effective collaboration in hybrid meetings. By addressing these challenges head-on, organizations can facilitate teamwork and productivity, regardless of where their employees are located.
Do you have a unique meeting challenge not covered by one of our blog posts? We’re always looking for different dilemmas to discuss in our articles!